Employee PortalApply Now

PT Administrative Assistant

Address

664 Kakoi St. Honolulu, HI 96819

Department

General & Administrative

Hours

Part-Time: Monday-Friday; 10:00am-4:00pm

Essential Duties

  • Manage company telephone switchboard by answering all incoming calls and directing them to the appropriate staff member.
  • Greet and assist all incoming visitors to the office while notifying the appropriate person.
  • Manage all mail that is received and sent. Prepare outgoing mail and sort incoming mail and forward it to the appropriate party.
  • Professionally communicate and handle all requests, issues, and inquiries received from email, in person, or through the various Company web portals, requesting assistance as necessary.
  • Complete preventive maintenance requirements, calling for repairs, maintain equipment inventories.
  • Support, manage, and maintain records for the department, including the following: vendor insurance certificates, including securing updated policy information and following up and tracking; accurate cost tracking and processing of invoices; and storage supply inventory.
  • Support the HR Manager by assisting with the recruitment process by scheduling applicant interviews, conducting verifications, processing background checks, and tracking the recruitment process.
  • Post job openings, gather information on new applicants and inform applicants of their hiring status.
  • Assist with the onboarding process by providing company orientation to new employees, obtaining signatures for forms and documents, preparing new employee files, and updating all system records for appropriate documentation and tracking.
  • Exercise a high degree of confidentiality of employee personnel information.
  • Record and track employee attendance.
  • Perform regular and thorough file audits.
  • Prepare paperwork for human resources policies and procedures, including distribution and proactive follow up, collection and tracking of same.
  • Compile and prepare annual compliance reporting to include the following: Vets 4212 and EEO 1/EEOC.
  • Perform administrative and clerical tasks to support Operations and Administrative activities on a back-fill basis, including data entry and report generation.
  • Coordinate activities/programs to include the following: Company Christmas party; Annual Safe Driver Awards/T-shirts; Annual Company Breakfast Meeting; Christmas cards and cookies; Turkey, ham, and corn award recipients; Aloha United Way; and Company community events.
  • Maintain driver files and ensure all driver requirements are met by: Monitoring Driver CDL expiration dates; licenses, medical certificates, driver history records and TWIC; schedule driver physical appointments; issue and activate driver cellphones and perform troubleshooting; and cell phone setup, troubleshooting, billing, and employee usage.
  • Make post office runs and other errands as needed for the company or management.
  • Always think and work safely to prevent work injuries accidents and property damage. Comply with all company safety rules, including reporting unsafe acts, unsafe conditions, illnesses and injuries to supervisor or manager and actively participate in identifying ways to make our company a safer place to work.

Qualifications

  • Minimum 2 years related business experience.
  • Post secondary education or degree.
  • Database knowledge.
  • Type 45+ wpm.
  • Possess a professional and welcoming presentation and a positive attitude.
  • Excellent attendance and dependability.
  • Works well in a team environment.
  • Completes assigned job duties with a high degree of initiative & self-motivation.
  • Demonstrates strong attention to detail & ability to multi-task to ensure job duties are completed efficiently.
  • Effectively communicates with customers, coworkers, and management.
  • Ability to proactively identify problems, brainstorm and analyze answers, and implement the best solution.

Requirements

  • High school diploma or equivalent.
  • Fluency in English (oral & written).
  • Effective oral & written communication.
  • Strong customer service and interpersonal skills.
  • PC skills including Microsoft Outlook, Word, and Excel.
  • Valid driver's license with clean driving record.

Wage

Up to $17/hour, depending on experience

Apply Now

Download and fill out the application below or submit a current resume to jobs@pacifictransfer.com
or call (808) 838-4953 for inquiries.

Download Job Application Form